This Candidate Privacy Notice explains how YottaBot Inc. ("YottaBot," "we," "us," or "our") collects, uses, discloses, and protects personal data when you apply for a job through yotta.bot/careers. It is our notice at collection for job applicants, including under the California Consumer Privacy Act, as amended by the California Privacy Rights Act.
It covers applications only. Our Privacy Policy at yotta.bot/privacy covers YottaBot's websites, products, and services.
1. What We Collect
When you apply for a role, we collect what you enter in the application form:
- Contact details: your first and last name, email address, and phone number.
- Your application: your resume or CV, and a cover letter if you include one. We accept PDF, Word (DOC and DOCX), plain text, and RTF files.
- Links you choose to share: a LinkedIn profile and a website or portfolio, if you include them.
- Location and eligibility: the US state you live in, whether you are legally authorized to work in the United States, and whether you will need visa sponsorship.
- Your answers: publication and GitHub links, when you could start, any deadlines, who referred you, your answers to the application's questions, and any Boo session IDs you give us with your consent.
- Voluntary self-identification: if you choose to answer, your gender, whether you are Hispanic or Latino, your race, and whether you identify as a protected veteran. Every one of these questions is optional.
- Your acknowledgements: that you read this notice and agreed to arbitrate, and which version of each.
We also record the role you applied for and when you applied. When you visit the careers pages or send an application, our systems record technical data such as your IP address, browser details, and request times, as they do for any visit to yotta.bot.
Apart from those optional questions, we do not ask about your race, ethnicity, sex, gender identity, sexual orientation, religion, disability, veteran status, or health on the application. Please do not include them in your resume or cover letter.
2. Sensitive Personal Information
Whether you are authorized to work in the United States, and whether you need visa sponsorship, may relate to your citizenship or immigration status, which California law treats as sensitive personal information. We use those answers only to understand whether we can employ you for the role and what that would involve, and for no other purpose.
Your self-identification answers may also be sensitive personal information. We use them only to keep the equal employment records that federal contractors keep and to understand who we reach, and for no other purpose. They are not considered in hiring or afterward, and you can leave any of them blank.
3. How We Use Your Information
We use the personal data in your application to:
- review your application and consider you for the role you applied for;
- consider you for other or future roles at YottaBot;
- contact you about your application;
- confirm whether we can employ you in the United States;
- keep our systems secure, including by scanning every uploaded file for malware before anyone at YottaBot opens it, and by detecting and blocking automated or abusive submissions; and
- comply with legal obligations and establish, exercise, or defend legal claims.
We do not sell your personal data or share it for cross-context behavioral advertising, and we do not use it to make decisions about you solely by automated means.
4. Who Can See It
Only YottaBot people responsible for hiring can see applications, in an internal tool reachable only from our company network after signing in with their YottaBot account. Every action they take there is recorded. Your self-identification answers are stored apart from your application, and your individual answers are not shown in that tool. YottaBot's administrators can see totals across all applicants there, which never name anyone.
We disclose personal data only to:
- service providers that host and operate our systems for us, under contracts that restrict their use of it, including Amazon Web Services, which hosts the application and scans uploaded files for malware;
- professional advisers such as lawyers and accountants, where needed; and
- authorities or others when the law requires it, or to protect the rights, property, or safety of YottaBot, our people, or others.
5. Where It Is Stored and How It Is Protected
Applications are stored in the United States, in Amazon Web Services' US East (N. Virginia) region. Uploaded files are encrypted at rest and cannot be opened until a malware scan has marked them clean. We show reviewers images of each file's pages, made inside our own systems, rather than opening your file in their browser.
6. How Long We Keep It
We keep applications, including the files you uploaded, indefinitely, so we can consider you for future roles and meet our legal obligations for hiring records. You can ask us to delete yours at any time (see section 7), and your self-identification answers are deleted with it.
7. Your Rights
Depending on where you live, you may have rights to know what personal data we hold about you, to correct it, to delete it, and to limit certain uses of sensitive personal information. California residents have these rights under the California Consumer Privacy Act, as amended, and the right not to be discriminated against for exercising them.
To withdraw your application, or to make a privacy request, contact support@yotta.bot. We may need to verify your identity before responding. Authorized agents may submit requests where the law allows, subject to verification.
8. Changes to this Notice
We may update this notice. The Last Updated date shows when it last changed. Each application records the version of the notice you acknowledged.
9. Contact Us
For questions about this notice or your application, contact YottaBot at support@yotta.bot.